06-25-2018

Groton School

June 25, 2018

Meeting Minutes

UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION

GROTON AREA SCHOOL DISTRICT NO. 06-6

REGULAR MEETING

June 25, 2018

President Smith called the meeting to order at 7:00 pm in the High School Conference Room.  Members present: Fjelstad, Gengerke, Harder, Pharis, Rix, Smith and Weismantel.  Others present: Superintendent J. Schwan, Principals Sombke and Business Manager Weber.

Moved by Weismantel, second Fjelstad to approve the agenda as presented.  Motion carried.

There were no potential conflicts of interest reported. 

Moved by Harder, second Rix to approve the following consent agenda items as presented: North Central Special Ed Coop school of record agenda items and year-end bills and District bills.  Motion carried.

GENERAL FUND:  A&T Transmissions – repairs, 78.99; Aberdeen Awards – soccer awards, 77.00; AgEdNET.com – code correction, (415.00); GASD – Agency Advanced Pays, 10,750.20; City of Groton – utilities, 11,647.04; Dakota Supply – lights, 185.04; Adam Franken – lodging, 95.80; Lynette Grieve – meals, 52.36; GASD – postage, 194.25; GDI – ad, 225.00; Groton DQ – attendance awards, 35.00; Aaron Helvig – meals, 61.12; JVTC – monthly phone, 792.18; Jostens – honor cords, 150.00; Ken’s – fuel, 4,000.42; Matheson Tri-Gas – IA supplies, 312.07; Mid-American Research Chemical – floor product, 4,350.62; MJ’s Sinclair – tire repairs, 1,735.66; Northwestern Energy – bus barn gas, 16.56; Pfitzer – pest control, 209.00; R&H Theatricals – play materials, 44.78; SD Federal Property – IA supplies, 39.50. Total General Fund - $34,637.59.

CAPITAL OUTLAY: AgEdNET.com – subscription, 415.00; GASD – Agency Advance Pays, 51.00; Grote Roofing – repairs, 358.87; GASD – transfer, 125,000.00; Vosika Fencing – project work, 16.90. Total Capital Outlay - $125,841.77.

SPECIAL ED: GASD – Agency Advance Pays, 170.27; Avera St. Luke’s – P/T & O/T Services, 8,271.00; William Duncan – mileage, 15.12. Total Special Ed - $8,456.39.

ENTERPRISE: OST – Aberdeen Kiwanis Club – fundraiser cards, 159.00; GASD – Agency Advanced Pays, 458.17; City of Groton – Swim Passes, 180.00. Total Enterprise Funds - $797.17.  

Members of the public were allowed five minutes to address the board on any topic of their choice.  With no public members present to speak, the board proceeded with their remaining agenda items.

There were no board committee reports given.

The second reading of recommended changes to the MS/HS Handbook was reviewed.  Moved by Gengerke, second Weismantel to approve as presented.  Motion carried.

Moved by Rix, second Fjelstad to cast run-off election ballot for SDHSAA Division IV Representative for Craig Cassens.  Motion carried.

Moved by Weismantel, second Pharis to cast run-off election ballot for SDHSAA Division II Representative for Randy Soma.  Motion carried.

The following items were discussed in administrative reports: kitchen flooring update, hot water boiler issue, Warner boys golf coop, ASBSD convention, dental rates unchanged, auxiliary work agreements, local property tax issue and Supreme Court ruling on sales tax collection.  

Moved by Weismantel, second Gengerke to approve the following:

RESOLUTION TO TRANSFER CONTINGENCY FUNDS

WHEREAS:  The General Fund Contingency Account consists of $50,000

THEREFORE:  Be it resolved to transfer $200 to Title I Programs and $1,400 to Audit Services for a total of $1,600.

Date of Resolution, June 25, 2018.

Steven R. Smith, President

M. J. Weber, Business Official

(Resolution carried.)

Moved by Rix, second Harder to approve the following:

RESOLUTION TO ADOPT SUPPLEMENTAL BUDGET FOR CAPITAL OUTLAY 

WHEREAS:  The following budget function levels set by the Board of Education were not adequate to meet the operating needs of the District in Capital Outlay

THEREFORE:  Be it resolved, that the Board of Education, in accordance with SDCL 13-11-3.12, adopts the following supplemental budget in Capital Outlay by allocating $13,800from Cash on Hand to Mild SPED Equipment ($1,800), Severe SPED Equipment ($50), Custodial Equipment ($1,250), Debt Services ($2,200) and Athletic Equipment ($8,500).

Date of Resolution, June 26, 2017.

Steven R. Smith, President

M. J. Weber, Business Official

(Resolution carried.)

Moved by Rix, second Harder to approve the following:

RESOLUTION TO ADOPT SUPPLEMENTAL BUDGET FOR SPECIAL EDUCATION 

WHEREAS:  The following budget function levels set by the Board of Education were not adequate to meet the operating needs of the District in Special Education

THEREFORE:  Be it resolved, that the Board of Education, in accordance with SDCL 13-11-3.12, adopts the following supplemental budget in Special Education by allocating $2,200 from Cash on Hand to Emotionally Disturbed Transportation ($1,000) and Preschool Transportation ($1,100).

Date of Resolution, June 26, 2017.

Steven R. Smith, President

M. J. Weber, Business Official

(Resolution carried.)

Moved by Weismantel, second Rix to approve the following:

RESOLUTION TO APPROVE BUDGETS AMENDMENTS IN GENERAL FUND, CAPITAL OUTLAY AND FOOD SERVICE

WHEREAS:  The following budget function levels set by the Board of Education were not adequate to meet the operating needs of the District

THEREFORE:  Be it resolved, that the Board of Education, in accordance with SDCL 13-11-3.12, Adopts budget amendments to Capital Outlay Transfer Out and General Fund Transfer In from $250,000 to $275,000, and from General Fund Transfer Out and Food Service Transfer In from $0 to $25,000 by allocating cash on hand.

Date of Resolution, June 26, 2017.

Steven R. Smith, President

M. J. Weber, Business Official

(Resolution carried.)

Quotes for fuel oil, diesel and gas were opened and read as follows: MJ’s Sinclair - #2 Diesel – 2.8438, #1 Diesel – 2.8352, Ethanol – 2.5125, Lead-Free – 2.7726, and E-85 – 1.788; There were no other quotes received.  Moved by Harder, second Weismantel to award fuel contract to MJ’s Sinclair.  Motion carried.

Quotes for official newspaper were opened and read as follows: Groton Independent – legal line rate $0.22 per line, classified advertising $3.00 per week, local open display advertising $3.00 per column inch and current subscribers 273; There were no other quotes received.  Moved by Gengerke, second Fjelstad to award newspaper contract to Groton Independent.  Motion carried.

Moved by Gengerke, second Pharis to accept the resignation of Anna Schwan as All-School Play Director.  Motion carried.

Moved by Rix, second Weismantel to approve open enrollment #19-12 for a student in grade 10 from the Doland School District.  Motion carried.

Moved by Gengerke, second Pharis to adjourn at 7:48 pm.  Motion carried.

 M. J. Weber, Business Manager

Steven R. Smith, President 

The addition of signatures to this page verifies these minutes as official.

Published once at the total approximate cost of $41.22. 16066