06-26-2018

Brown County

June 26, 2018

Minutes

JUNE 26, 2018 – GENERAL MEETING

Meeting called to order by Commission Chair Fjeldheim at 8:45 A.M. in the Commissioner’s Chambers, Courthouse Annex, Brown County, SD.  Present were Commissioners Hansen, Sutton and Fischbach.  Commissioner Kippley was absent.  Commissioner Fjeldheim led the Pledge of Allegiance.   

MINUTES:  Moved by Hansen, seconded by Sutton to approve the General Meeting Minutes of June 19, 2018.  All members present voting aye.  Motion carried.

CLAIMS:  Moved by Fischbach, seconded by Sutton to approve the following claims: 

Payroll: Commission $5,395.76; Auditor $9,579.88 Treasurer $22,817.36; States Attorney $22,207.68; SVAWA Grant $1,389.40; Maintenance $7,706.21; Assessor $11,895.20; Register of Deeds $9,518.94; Veterans Service Office $4,300.39; GIS $2,347.50; Information Technology $8,356.88; Human Resources $2,717.50; Sheriff Admin $36,524.56; Jail $54,124.89; Coroner $750.00; JDC $22,877.52; Welfare Office $3,742.79; Museum $8,533.33; Parks & Fairgrounds $7,233.80; Fair Board $4,984.83; 4-H $847.99; Weed & Pest $5,978.56; Planning and Zoning $2,463.41; Highway $52,693.78; Communications $25,490.39; Emergency Management $4,039.59; Teen Court $259.71; 24/7 $3,206.89; Landfill $14,838.46.

Matching Benefits: FICA $20,268.92; Medicare $4,740.35; SDRS $20,352.34; Health Insurance $118,960.05; Life Insurance $1,085.12; Dental Insurance $7,317.90; HSA $100.00.   

Professional Fees: Aberdeen Advanced Care Ambulance $251.42; AMG Radiology $219.48; Avera St. Luke’s $2,357.28; Jim Bahr $250.00; Carrels & Bain Family Dental $335.09; Dependable Sanitation $26,282.44; Dohrer Law Office $789.60; Insurance Plus $675.00; Mark Katterhagen $21.00; Kuck Law Office $1,787.60; Lucy Lewno $300.00; Darcy Lockwood $21.00; Otis Elevator $2,640.00; Sanford Clinic $9,879.33; Sanford Health $839.66; SD Dept. of Environment & Natural Resources $270.00; SD Retirement System $13,236.94; SD Dept. of Revenue & Regulation $100.00; Christy Griffin-Serr Law Office $1,057.50; Siegel, Barnett & Schutz $3,295.79; Kristi Spitzer $781.00; Yankton Co. Sheriff $50.00; Yankton Co. Treasurer $446.80.

Publishing: Aberdeen American News $1,416.61; Groton Independent $416.66.  

Rentals: Advantage Self Storage $1,656.00; Pantorium Cleaners $74.00. 

Repairs & Maintenance: Allen’s Electric $3,307.32; Eiler’s Water Conditioning $93.00; Gardner Locksmithing $257.65; Grote Roofing $462.24; Leidholt Electric $163.26; Newman Signs $137.50; Ringgenberg Electric $1,221.67; Sioux Falls Crane & Hoist $168.98; Team Laboratory Chemical $18,377.00; Keith Trinko $861.72; US Bank $250.85; Woodman Refrigeration $312.24. 

Supplies: Aberdeen Asphalt $4,390.60; Allen’s Electric $2,683.15; Ameripride $67.75; Best Western Ramkota $45.00; Cole Papers $2,006.91; DSG $376.52; DSS $109.65; GovConnection $981.01; Heartland Paper $2,159.51; LabSource $528.91; Lucy Lewno $9.72; Lien Transportation $303,135.80; Marilyn Maloney $68.63; Marco $49.96; Menards $1,235.18; Midstates Printing $213.00; Newman Signs $820.00; Pantorium Cleaners $21.00; Share Corp. $380.00; TrueNorth Steel $47,628.90; Tyler Business Forms $327.64; US Bank $12,754.32; Van Diest Supply Co. $11,813.64.  

Travel & Conference: Jim Bahr $203.04; City of Groton $126.36; Maxine Fischer $200.46; Fred Pryor Seminars $398.00; Marianne Marttila-Klipfel $165.44; Jeannette McClain $162.34; Scott Meints $11.00; Winner Police Dept. $66.80. 

Utilities: CenturyLink $170.23; Dependable Sanitation $451.00; Montana-Dakota Utilities $26.30; NWPS $1,579.83; US Bank $866.82. 

Other: Pizza Ranch $61.46; Safe Harbor $1,162.00.

Buildings: Erickson Real Estate Trust Account $2500.00.  All members present voting aye.  Motion carried.

HR REPORT:  Moved by Hansen, seconded by Fischbach to approve the following Commission Assistant/HR Office Report, which includes the following personnel changes:

Approve the following Employee Step Increases, effective July 1, 2018: Paul Wipf @ $21.39 per hour; Melony Flinn @ $20.09 per hour; John Clark @ $18.23 per hour; Kathy Neitzel @ $21.97 per hour.                             

All members present voting aye.  Motion carried. 

FAIR CONTRACTS:  Moved by Sutton, seconded by Fischbach to approve and authorize the Chair sign the following contracts for the 2018 Brown County Fair: Hub City Radio @ $8,410.00 + 16 passes (advertising); Lew’s Fireworks Inc Display @ $5,020.00 (fireworks display); Judy Gulleson @ $40.00 (judge).  All members present voting aye.  Motion carried. 

LEASE AGREEMENTS: Moved by Fischbach, seconded by Sutton to approve and authorize the Chair sign the following agreements: Spink County 4-H Horse Club for lease of the Akkerman Arena on June 21, 2018; Brown County 4-H for lease of the Akkerman Arena on July 6, 7 & 8, 2018; 4-H Triple Threat Livestock Show for lease of the Expo Addition, the Petting Zoo and the Hog/Sheep Barn on June 22-23, 2018; Child Evangelism Fellowship (CEF) for lease of the Richmond Lake Youth Camp on July 15-20 and July 22-27, 2018; Bath SD Baseball for lease of the Panel trailer on July 14-15, 2018; Brown County 4-H Horse Club for lease of the Akkerman Arena on June 20, 2018.  All members present voting aye.  Motion carried.

RELEASE OF LIEN: Commissioner Hansen offered the following Resolution:  RESOLUTION #31-18. WHEREAS, the Brown County Register of Deeds records show a Yankton Lien against an individual in the amount of $125.76, dated June 12,1967 but not filed until November 17, 1971; and WHEREAS, documentation dated May 21 1970, indicates that the individual was a legal resident of Faulk County and the lien was transferred accordingly.  NOW, THEREFORE BE IT RESOLVED that the Yankton Lien in amount of $125.76 filed November 17, 1971 was a clerical error and a reversing entry shall be filed bringing the balance to zero.  Seconded by Commissioner Fischbach.  Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-absent, Fjeldheim-aye.  Resolution adopted.

PLATS: Commissioner Sutton offered the following Resolution:  Resolution #32-18. BE IT RESOLVED by the County Commission of Brown County, SD, that the plat showing “Dawn Hagen Outlot A in NE ¼ NE ¼ Sec 24-T122N-R65W, Brown County, SD”, having been examined, is hereby approved in accordance with the provisions of SDCL of 1967, Chapter 11-3, and any amendments thereof.  Seconded by Commissioner Hansen.  Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-absent, Kippley-aye.  Resolution adopted.  Commissioner Sutton offered the following Resolution: Resolution #33-18. BE IT RESOLVED by the County Commission of Brown County, SD, that the plat showing “Voeller Addition in the S ½ of Sec 29-T127N-R64W of the 5th P.M., Brown County, SD”, having been examined, is hereby approved in accordance with the provisions of SDCL of 1967, Chapter 11-3, and any amendments thereof.  Seconded by Commissioner Hansen.  Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-absent, Kippley-aye.  Resolution adopted.  Commissioner Sutton offered the following Resolution: Resolution #34-18. BE IT RESOLVED by the County Commission of Brown County, SD, that the plat showing “Sumption Farms Addition in the N ½ of Sec 29-T127N-R64W of the 5th P.M., Brown County, SD”, having been examined, is hereby approved in accordance with the provisions of SDCL of 1967, Chapter 11-3, and any amendments thereof.  Seconded by Commissioner Hansen.  Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-absent, Kippley-aye.  Resolution adopted.  Commissioner Sutton offered the following Resolution: Resolution #35-18. BE IT RESOLVED by the Board of County Commissioners of Brown County, SD, that the plat showing “J & J Hedges Subdivision in the SE ¼ of Sec 21-T123N-R64W of the 5th P.M., Brown County, SD”, having been examined, is hereby approved in accordance with the provisions of SDCL 11-3, and any amendments thereof.  Seconded by Commissioner Hansen.  Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-absent, Kippley-aye.  Resolution adopted.  Commissioner Sutton offered the following Resolution:  Resolution #36-18.  BE IT RESOLVED by the Board of County Commissioners of Brown County, SD, that the plat showing “River Horse Third Subdivision in the NE ¼ of Sec 4-T123N-R63W of the 5th P.M., Brown County, SD”, having been examined, is hereby approved in accordance with the provisions of SDCL 11-3, and any amendments thereof.  Seconded by Commissioner Hansen.  Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-absent, Kippley-aye.  Resolution adopted.  Commissioner Sutton offered the following Resolution:  Resolution #37-18.  BE IT RESOLVED by the Board of County Commissioners of Brown County, SD, that the plat showing “Bogenhagen Subdivision in the SE ¼ of Sec 4-T122N-R63W of the 5th P.M., Brown County, SD”, having been examined, is hereby approved in accordance with the provisions of SDCL 11-3, and any amendments thereof.  Seconded by Commissioner Hansen.  Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-absent, Kippley-aye.  Resolution adopted.

ORD 120, ORD 121 AND ORD 122- SET HEARING DATE:  Moved by Sutton, seconded by Hansen to set public hearing for consideration of the following applications: Denise Raap submitted application for Ordinance #120, An Ordinance to amend Title 4 – Zoning, Second Revision Brown County Ordinances, to rezone the following described property from its present zoning designation of Chapter 4.06 (AG-P) Agricultural Preservation District to Chapter 4.07 (M-AG) Mini-Agricultural District: Prunty Tract 1 in the S ½ of Sec 25-T123N-R60W of the 5th P.M., Brown County, SD (41150 135th Street); Hefty Seed submitted application for Ordinance #121, An Ordinance to amend Title 4 – Zoning, Second Revision Brown County Ordinances, to rezone the following described property from its present zoning designation of Chapter 4.06 (AG-P) Agricultural Preservation District to Chapter 4.14 (HC) Highway Commercial District: Rix Outlot 2 in the SW ¼ of Sec 6-124N-R60W of the 5th P.M., Brown County, SD (12484 406th Ave); Diane Wolff  submitted application for Ordinance #122, An Ordinance to amend Title 4 – Zoning, Second Revision Brown County Ordinances, to rezone the following described property from its present zoning designation of Chapter 4.06 (AG-P) Agricultural Preservation District to Chapter 4.07 (M-AG) Mini-Agricultural District: Lot 1, B & W Hinrichs Addition in the N ½ NE ¼ of Sec 10-T125N-R60W of the 5th P.M., Brown County, SD (40989 119th Street).  Public hearing on Ordinance 120, Ordinance 121 and Ordinance 122, shall be held in the Brown County Commission Chambers, Courthouse Annex at 8:45 a.m. on July 17, 2018.  All members present voting aye.  Motion carried.  

BC 14N RECONSTRUCTION PROJECT: Moved by Hansen, seconded by Sutton to approve and authorize the Chair sign Change Order #1 for the BC 14N Reconstruction Project, increasing the original bid amount from $141,609.50 to 155,594.30 (increase of $13,984.80 as a result of adjusting material quantities used).  All members present voting aye.  Motion carried.  Moved by Fischbach, seconded by Hansen to approve and authorize the Chair sign Payment Request No.1 (final) in amount of $155,594.30 for completion of the BC 14N Reconstruction Project.  All members present voting aye.  Motion carried. 

EMPLOYEE POLICY MANUAL: Moved by Sutton, seconded by Fischbach to rescind the following portion of motion made in minutes of May 22, 2018 contained within the HR Report: “Policy C-9 – under Sundial Timekeeping System (Responsibilities of Employees – Daily Clock In/Out”; reinstating the original language.  All members present voting aye.  Motion carried.

APPLICATIONS FOR OCCUPANCY: Moved by Hansen, seconded Sutton to approve application, submitted by NorthWestern Energy for occupancy of Brown County Highway #14 (391st Ave) in Sec 15, 10 & 9-T123N-R63W, Brown County, SD to install natural gas pipeline.  All members present voting aye.  Motion carried.  Moved by Fischbach, seconded by Sutton to approve application, submitted by WEB Water Development for occupancy of Brown County 14 in Sec 26-T123N-R64W, Brown County, SD to provide potable water line.  Roll call vote: Commissioners Hansen-abstain, Sutton-aye, Fischbach-aye, Kippley-absent, Fjeldheim-aye.  Motion carried.   Moved by Sutton, seconded by Hansen to approve applications, submitted by James Valley Telecommunications for occupancy of Brown County Highway #13E in Sec 26/25-T124N-R64W, Brown County, SD; and for occupancy of Brown County Highway #13E in Sec 26/35-T124N-R64W, Brown County, SD to provide telecommunications.  All members present voting aye.  Motion carried.

MAINTENANCE UPDATE: Judy Dosch, Maintenance Supervisor met to discuss an invoice for fobbing equipment and a request for equipment repair for the Court system.    No action was taken at this time.

EXECUTIVE SESSION:  Moved by Sutton, seconded by Fischbach to go into executive session for consultation with legal counsel, per SDCL 1-25-2(3) with Chris White and Gary Vetter in attendance.   The Chair declared the executive session closed, with no action taken as a result of the discussion.  

ADJOURNMENT: Moved by Fischbach, seconded by Sutton to adjourn the Brown County Commission at 9:59 a.m.  All members present voting aye.  Motion carried.

Maxine Fischer, Brown County Auditor

Published once at the total approximate cost of $124.00. 16068