07-09-2018

Groton City

July 9, 2018

Meeting Minutes

July 9, 2018

The Groton City Council met on the above date at 7:00pm at the Community Center for their first monthly meeting with the following members present: Peterson, McGannon, Babcock, Glover, Blackmun and Mayor Hanlon presiding.  Also present were: Attorney Drew Johnson, Finance Officer Hope Block, Kathy Sundermeyer, Paul Kosel, Shirley Wells, Terry Herron, Dwight Zerr, and Jerry Bjerke.

The minutes were approved as read on a motion by McGannon and seconded by Peterson. All members present voted aye. 

Moved by Glover and seconded by McGannon to authorize the following bills for payment. All members present voted aye.

Payroll, $34,158.29, Employee salaries; Executive, $577.19, ; Administrative, $3,489.70, ; Public Safety, $6,819.44, ; Public Works, $10,780.99, ; Culture & Recreation, $12,490.97, ; First State Bank, $10,176.75, SS and WH ; First State Bank, $250.38, HSA contributions; Dakotaland FCU, $950.00, Employee savings; Chase Visa, $1,183.65, Postage, gas, cleaning supplies, paper products, knife, uniforms, keyboard, phones for city hall; Adam Herman, $1,280.00, Jr Teener umpires 9 games; Aflac, $160.14, Employee insurance; April Abeln, $415.20, Dep flex; Avera Clinic of Groton, $27.00, Employee random testing; Avera Occupational Medicine, $63.00, Employee random testing; Border States Electric, $157.21, Bulbs for water tower, tape, metersocket cover; Brown County Treasurer, $166.72, Mostquito control at ballfields; Cannon/Eaton, $630.36, Retrofit kit; Clark Rotary Club, $200.00, Legion tournament fees; Colonial Life, $299.88, Employee insurance; Colonial Research Chemical, $382.31, Cleaners and paper products; Creative Product Sourcing, $464.88, Dare equipment; Dairy Queen, $202.50, Ice cream for bb concessions; Diesel Machinery Inc, $2,565.00, Roller rent; Employers Mutual Insurance, $87.70, Employee life insurance; Ferguson Waterworks, $338.46, Roll seal, adapters; Guardian Insurance, $486.93, Employee insurance; Harry Implement, $504.78, Mower repairs and parts; Hope Block , $238.23, Travel expense Debit/Credit workshop Pierre ; Jackie Frisby-Griffin, $10.00, Baseball patches; Milbank Baseball, $200.00, Jr Legion entry fee; Northville Baseball Association, $175.00, Jr Legion entry fee; NW Energy, $394.20, Nat gas at the pool; Olive Grove Golf Course, $240.00, Golf tournament team fee; SD Dept of Health, $134.00, Water testing; SD Public Assurance Alliance, $338.90, Pumpkin Fest insurance; SD Retirement, $10,703.76, Employee retirement; SD State Treasurer, $9,656.89, Sales and excise tax 5/18; SD Supplemental, $530.00, Employee retirement; Verizon, $42.61, Dump cam com; Wellmark , $13,450.08, Employee insurance; WAPA, $18,678.03, Power 6/18; Ken's, $1,633.12, Gas, concession resale, paper products, cleaners; Dakota Pump and Control, $1,061.23, Flanges at Olson LS, impeller at Hanlon LS; Web Water, $21,189.90, Water 6/18; Cole Paper, $112.40, Paper towels; Irby, $144.76, Gloves and glove testing; Full Circle Ag, $178.32, Herbicide; Dairy Queen, $106.50, Ice cream for resale; Ameripride, $36.46, Rug rent; SDRA, $65.00, Padfield ServSafe certificate; Eide Bailly, $11,000.00, 2016/2017 Audit thus far; RDO, $883.42, Mower fuses, wiring, coils, oil and filter; Geffdog, $1,468.68, Banners and bb uniforms; Menards, $43.46, Brass adapters; Groton Independent , $290.38, Publishing and receipt books; Runnings, $473.36, Oil, air tank, compressor, lines, drill bit set, cable ties, blades and labor; Farmers Union, $1,879.14, Fuel; The Sewing Shoppe, $74.00, Patchwork JC; S&S Lumber, $861.46, Garden hoses, couplers, grease gun, pipes, valves, field markers, keyed lock set, speakerwire, screws, staples, foam, bulbs, screwdriver set, sprinklers, gloves, weed sprayer, soil, cable ties ; NW Energy, $11.63, Natural gas; Macs, $13.99, Cable ties; Dollar General, $128.00, Paper products for ballfield, cleaners; Dakota Electronics, $67.00, Antenna and clips; Menards, $42.09, water, yellow shirts; Drew Johnson, $2,000.00, Legal fees 6/18; Associated Supply Co, $56.98, Signs for the pool; Lien Transportation, $7,876.40, Hot mix; AutoZone, $289.23, Oil, battery for tanker truck; Galls, $97.99, Uniform DB; USPS, $116.00, PO box yearly fee; A&B Business Solutions, $178.69, Copier rent 6/8; Clark Engineering, $281.36, Survey for the generator; Clark Engineering, $35,000.00, Engineering study for Storm water system, wastewater system, and water system; Share Corp, $2,145.00, Vegetation control; Wolfcom, $291.96, Four hour battery packs for cameras (4); SD Supp Retirement, $530.00, Emnployee retirement; Border States, $483.84, Anchors, rods and nuts; DENR, $600.00, Drinking water fee; Ecolab, $106.00, Pest control; Groton Vet Clinic, $9.90, Gloves; Mjs Sinclair, $731.96, Gas, patrol car washes

Moved by Peterson and seconded by Babcock to appoint Shirley Wells to fill Eddy Opp’s vacant councilman seat until April 2019.  All members present voted aye.

Herron explained that the asphalt work is done this year and showed the map for the chip/seal plans.  He also mentioned that they will begin trimming trees in alleys, and reported pocket gophers being gone in the airport. Herron left the meeting at 7:09pm.

Zerr said that he has been doing a lot of street sweeping.  He reported the lift station work being done, and that he will look into options for updating our street sweeper.  Zerr left at 7:17pm.

Bjerke reported that the air conditioning in the Tahoe is not operating well, so future repairs may need to be done.  He also asked attorney Drew Johnson for details on the update of Marcy’s Law.

Moved by McGannon and seconded by Blackmun to approve the first reading of Ordinance #719 regarding Trimming Trees.  All members present voted aye.

Attorney Drew Johnson explained that he has spoken with Doug Abeln, and Mr. Abeln is satisfied with the revision to the Resolution from 1999 to correct legal descriptions.  Moved by Glover and seconded by Peterson to approve the revision of Resolution #99-45; former Resolution filed April 16, 1999.  All members present voted aye.

City of Groton

PO Box 587 /209 N Main St.

Groton, SD 57445-0587

REVISED RESOLUTION NO. 99-45

correcting legal descriptions in the former Resolution filed on April16, 1999

THE FINAL RESOLUTION Extending THE BOUNDARIES OF THE CITY OF GROTON, SOUTH DAKOTA, BY ANNEXING THE WITHIN DESCRIBED TERRITORY

WHEREAS, the City Council of the City of Groton, South Dakota, bas conducted a study pursuaot to SDCL 9-4-4.1 to determine the need for annexing the within described territory contiguous to the City of Groton and to determine and identify resources necessary to extend the municipal boundaries to include such contiguous territory, which study was approved by the City Council be resolution on Monday, February 1, 1999, and conducted by the City Finance Office to obtain the information herein contained. The Resolution of Intent to Annex was adopted by the City Council on March 1, 1999 after public hearing. A second public hearing was held April 5, 1999 after which this final resolution was adopted.

WBEREAS, said study recommends that certain territory described therein together with all platted streets, dedicated or vacated, located therein and legally described in this resolution, be annexed to and included within boundaries of the City of Groton, South Dakota.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Groton, South Dakota, that the City of Groton hereby gives notice of intent to annex the following described territory, to wit:

a) Those portions of Section 24 and 25, Township 123, Range 61W, Brown County, South Dakota, which are bounded on the north and east by the Groton City limits, on the west by west side of Dakota Street, and on the south by a line 600ft south of the section line between Section 24 and Section 25, Township 123N and Range 61W, more particularly described as:

Paragraph 1) That portion of the Groton Development Addition, Lots 2, 3, 4 & 5 lying West of the present Groton City limits, Section 24, Township 123 North, Range 61 West

Paragraph 2) That portion of the Inman Outlets 1 & 2 lying West of the present Groton City limits, Section 25, Township 123 North, Range 61 West

Paragraph 3) That portion of the north 600' of the NE 1/4 Section 25, Township 123 North, Range 61 West except except Outlets 1 & 2 , McDonald's Outlot, and land deeded lying west of the present Groton City limits (An area bounded on the west by the 1/4 section line, on the north by Inman Outlot 2 southern boundary, on the east by the current City limits, and on the south by a line 27 ft from the southern boundary of Inman Outlot 2, NE 1/4, Section 25, Township 123N, Range 61W)

All of the above shall include any and all platted, dedicated or vacated streets, avenues, highway right-of-ways. All of the above being in Brown County, South Dakota, as more fully appears on

Attachment A.

BE IT FURTHER RESOLVED that the City Council of the City of Groton, South Dakota, finds as follows: 

I

That the territory to be annexed is platted and unplatted land, the first paragraph above described parcel of land being a portion of plotted land belonging to Groton Development Corp., the second paragraph above described parcel of land being a portion of platted land belonging to Inman & McDowell, Inc., and the third paragraph above being unplatted land belonging to Genevieve Froehle Treml

II

That ample and suitable resources exist to accommodate the orderly growth and development of said territory and that municipal utilities and major street network are, and have been, considered in terms of the proposed boundary extension.

III

That the following is the definite time table upon which municipal services will be extended into said territory, where needed:

A. General Services - All services provided by the City, except as provided below, will be provided to the annexed area upon annexation, on the same basis as such services are provided to the rest of the City of Groton.

B. Police - All services provided by the Groton Police Department will be extended to the annexed area upon annexation on the same basis such services are provided to the rest of the City.

C. Water - City water presently serves the residences and businesses bordering the proposed annexation. Any future developments of residential or business properties in the annexed land will be reviewed at that time for purposes of water service. Within the next ten years this service should be available to all areas in the annexation. Nothing in this section shall be construed as obligating the City to construct any future water service facilities at City expense; however the City in its sole discretion may choose to participate in the cost of constructing all or any part of such facility and its maintenance thereafter. ,

D. Sanitary Sewer Service - City sanitary sewer serves the residences and businesses bordering the proposed annexation. Any future developments of residential or business properties in the annexed land will be reviewed at that time for purposes of sewer service. Within the next ten years this service should be available to all areas in the annexation. Nothing in the foregoing shall be construed as obligating the City to construct any sewer service facilities at City expense, however, the City, in its sole discretion may choose to participate in the cost of constructing all or any part of such facilities, including its maintenance.

E. Streets - Street sweeping and snow removal shall be provided for existing public streets within the annexed land on the same basis as such services are provided to the rest of the City. Street lighting is already provided from the City along West Aspen Avenue to Inman Outlot 1. Any future developments of residential or business properties in the annexed land will be reviewed at that time for purposes of opening platted streets, avenues, alleys, providing maintenance and lighting.

F. Solid Waste Collection- Solid waste collection is made available through private contractors for all City of Groton residences and businesses. This is the same level of service currently provided to all other properties within the city.

G. Electricity - City electricity presently serves the residences and businesses bordering the proposed annexation. Any future developments of residential or business properties in the annexed land will be reviewed at that time for purposes of electrical service. Nothing in this section shall be construed as obligating the City to construct any future electric service facilities at City expense; however the City in its sole discretion may choose to participate in the cost of constructing all or any part of such facility and its maintenance thereafter.

IV

The approximate cost of the extended service to the owners of said area and to the City are as follows:

APPROXIMATE COST

A. General Services -All services set forth above will be provided to the annexed area without discernible additional cost to the property owners or the City of Groton, provided, however, that the use of services requiring payment of fees shall be provided in return for payment of such fees in accordance with applicable ordinances and regulations.

B. Police - All services provided by the Groton Police Department will be provided without additional cost.

C. Fire- All services provided by the Groton Community Fire Department, Inc. will be provided without additional cost.

D. Water - No cost will be incurred to serve present land use. To extend water service to the extreme west and south edges of this area will cost approximately $36,900.

E. Sewer-No cost will be incurred to serve present land use. To extend the sanitary sewer to the extreme west and south edges of this area will cost approximately $56,360.

F. Streets -No additional public streets will be necessary due to this annexation at this time. Opening all platted streets in this area usable for heavy truck traffic (for commercial use) will cost approximately $90,650. Street lights are already provided by the City up to Inman Outlot 1. Annual maintenance costs for street sweeping, snow removal and lighting will be less than $1000 once the area is opened.

G. Solid Waste - No residences are located in the annexed area, therefore, no solid waste collection will be provided by the City. Solid waste service will be the responsibility of the property owners if this service is desired, since it is optional for commercial properties.

H. Electricity -No costs will be incurred to serve the present land use. To extend electric services to the extreme west and south edges of this area will cost approximately $26,900.

l. The foregoing notwithstanding, the future businesses located in the annexed area, will be subject to all of the various fees and charges provided by ordinance, regulation or administrative action for the above services as provided by the City to other established businesses or residential owners.

J. Al cost estimates set forth herein are based on 1999 cost estimates.

V

The estimated differences in the tax rate for the properties of the said area is as follows:

A. Tax assessment rates for agricultural property and non-agricultural property from rural to city would be increased by 3.99 mills (15.01 to 19.00 mills) which would be a 26.6% increase.

B. Sales tax will be increased by 2% on all sales of personal property and services from the current 4% to 6%.

VI

The City Council of the City of Groton, South Dakota, has conducted the ANNEXATION STUDY and examined its findings and conclusions at a City Council meeting on February 1, 1999.

The City Council of the City of Groton, .south Dakota, met in the Finance Office, Groton,

South Dakota, at 8:00 o'clock. P.M on the 1st day of March, 1999 to conduct a public hearing to consider adoption of this resolution of intent to annex said territory and considered adoption of said resolution.

The City Council of the City of Groton, South Dakota, met in the Finance Office, Groton, South Dakcta at 8:00 o'clock P.M on the 5th day of April, 1999 to conduct a second public hearing to consider the adoption of this FINAL RESOLUTION with the effective date of the annexation being April 27, 1999 subject to the approval of the Brown County Commission.

VTI

The exclusions or irregularities in boundary lines are not a result of arbitrarinesss but are based upon existing city limits lines, existing features, existing property boundaries, existing highways and streets and existing occupance and uses.

VIII

There is a reasonable present and demonstrable future need for annexing said territory.

lX

That the population and census data indicate that the City has and may experience growth beyond its present boundaries. 

X

There exists a community of interests between the within described territory and the existing City of Groton.

XI

There are no significant physical barriers between the within described territory and the existing City of Groton.

GROTON CITY COUNCIL

(SEAL)

/s/ Scott Hanlon

Scott Hanlon, Mayor

ATTEST:

Hope Block, Finance Officer

Newspaper price quotes were presented to the Council for review.  Dakota Press quoted 22 cents for a legal line rate, Groton Independent with 38 cents.  Classified ads and display ad quotes were the same at $3.  Dakota Press having 233 subscribers, and Groton Independent with 273.  Dakota Press agreed to submit invoices by the next meeting, so booking can be kept up to date with the City.  Groton Independent was asked if they would agree to the low bid price and did not give an answer. 

Moved by Blackmun and seconded by McGannon to appoint both papers on the low bid if Groton Independent accepts.  All members present voted aye.

Moved by Glover and seconded by Babcock to appoint First State Bank, Wells Fargo Bank and SD Public Funds Investment Trust as the City’s official Banks.  All members present voted aye.

Moved by Babcock and seconded by Blackmun to make the following transfer:

$530.00

From 101-41150-42900 Other Contingency 

To 101-45121-41100 Salaries for Skating Rink 

All members present voted aye.

The Council will accept ideas for painting the cement entrance at the swimming pool.

Moved by Glover and seconded by McGannon to approve four people to attend the FEMA Training in Aberdeen July 17th.  All members present voted aye.

Public comments were welcomed pursuant to SDCL 1-25-1 but none were received.

Moved by Blackmun and seconded by Babcock to adjourn into executive session for personnel and legal items 1-25-2 (1) & (3) at 8:02 pm. All members present voted aye. Council reconvened into regular session at 8:36pm.

Moved by Blackmun and seconded by Peterson to adjourn the meeting at 8:36pm. All members present voted aye.

Scott Hanlon, Mayor

Hope Block, Finance Officer

Published once at the total approximate cost of $157.07.

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