April 3, 2018
APRIL 3, 2018 – GENERAL MEETING
Meeting called to order by Commission Chair Fjeldheim at 8:45 A.M. in the Commissioner’s Chambers, Courthouse Annex, Brown County, SD. Present were Commissioners Hansen, Sutton, Fischbach and Kippley. Commissioner Kippley led the Pledge of Allegiance.
MINUTES: Moved by Sutton, seconded by Hansen to approve the Joint City/County Meeting Minutes of March 26, 2018 and the General Meeting Minutes of March 27, 2018. All members present voting aye. Motion carried.
CLAIMS: Moved by Kippley, seconded by Fischbach to approve the following claims:
Payroll: Commission $5,395.76; Elections $127.13; Auditor $8,199.86; Treasurer $13,692.02; States Attorney $23,158.43; SVAWA Grant $1,282.08; Maintenance $8,096.80; Assessor $11,840.01; Register of Deeds $9,518.93; Veterans Service Office $4,263.63; GIS $2,347.50; Information Technology $8,125.51; Human Resources $1,621.65; Sheriff Admin $34,032.53; Jail $50,004.15; JDC $23,186.55; Welfare Office $3,742.79; Museum $8,262.22; Parks & Fairgrounds $4,857.93; Fair Board $3,997.76; 4-H $667.61; Planning and Zoning $2,623.34; Highway $51,777.82; Communications $26,310.25; Emergency Management $4,039.58; Teen Court $302.28; 24/7 $3,213.75; Landfill $11,879.26.
Matching Benefits: FICA $19,960.50; Medicare $9,336.26; SDRS $19,715.22.
Professional Fees: Aberdeen Area Chamber of Commerce $335.00; Kristi Brandt $707.95; Carlsen Funeral Home $400.00; Dakota Counseling Group $1,800.00; Dohrer Law Office $925.50; Harmelink, Fox & Ravnsborg Law $180.02; HDR Engineering $5,984.16; Kuck Law Office $1,318.60; Lincoln Co. Treasurer $97.58; Nardini Fire Equip. $172.50; NE Mental Health Center $2,392.00; Richardson, Wyly, Wise & Sauck $742.60; Ronayne Law Office $14,263.37; Siegel, Barnett & Schutz $4,384.04; SD Dept. of Revenue - Division of Motor Vehicles $5.20; UND – Pathology $94.00; Zylstra Investigations $712.50.
Publishing: Aberdeen American News $861.84; Groton Independent $514.45.
Repairs & Maintenance: Dakota Tree Co. $450.00; Kustom Signals $320.00; Ladner Electric $2,427.14; Leidholt Electric $61.22; Midwest Pump & Tank $886.83; Productivity Plus $12.00; Schwan Welding $186.00; Western States Fire $1,182.60; Wooden Mallet $640.00.
Supplies: A&B Business $49.52; AgTegra $4,992.87; Axon Enterprise $2,358.00; GovConnection $231.83; HF Jacobs & Son $24,530.55; Menards $121.19; Mark Milbrandt $3.50; Pantorium Cleaners $77.00; Productivity Plus $1,032.87; West Payment Center $386.60.
Travel & Conference: Doug Fjeldheim $243.38; Mark Milbrandt $369.00; SD Assoc. of County Commissioners $150.00; SDACES $45.00; Duane Sutton $300.80.
Utilities: CenturyLink $2,282.10; Midcontinent $121.46; NWPS $10,005.44. All members present voting aye. Motion carried.
HR REPORT: Moved by Fischbach, seconded by Sutton to approve the following Commission Assistant/HR Office Report, which includes the following personnel changes:
Approve request to fill vacancy for Correctional Officer in the Jail due to upcoming transfer of employee to Court Security.
Approve the following Employee Step Increases, effective April 8, 2018: Jeff Kirnan @ $20.05 per hour, Jo Forsting @ $17.82 per hour, Kristin Barstad @ $18.04 per hour, Patricia Kendall @ $16.16 per hour, Jeremy Eppard @ $18.69 per hour, Jeremy Batista @ $16.49 per hour.
All members present voting aye. Motion carried.
BID – BROWN COUNTY 14N RECONSTRUCTION PROJECT: Moved by Hansen, seconded by Kippley to approve and authorize the Chair sign Contract and Notice to Proceed (Reede Construction Inc) for Brown County 14N Reconstruction Project, in amount of $141,609.50. All members present voting aye. Motion carried.
NATIONAL SERVICE DAY PROCLAMATION: Commissioner Hansen offered the following Resolution: RESOLUTION #23-18. BROWN COUNTY DAY OF RECOGNITION FOR NATIONAL SERVICE, APRIL 3, 2018. WHEREAS, service to others is a hallmark of the American character, and central to how we meet our challenges; and WHEREAS, the nation’s counties are increasingly turning to national service and volunteerism as a cost-effective strategy to meet county needs; and WHEREAS, participants in AmeriCorps and Senior Corps address the most pressing challenges facing our cities and nation, from educating students for jobs of the 21st century and supporting veterans and military families to providing health services and helping communities recover from natural disasters; and WHEREAS, national service expands economic opportunity by creating more sustainable, resilient communities and providing education, career skills, and leadership abilities for those who serve; and WHEREAS AmeriCorps and Senior Corps participants serve in more than 50,000 locations across the country, including 43 in Brown County, bolstering the civic, neighborhood, and faith-based organizations that are so vital to our county’s economic and social well-being; and WHEREAS, more than 300 national service participants of all ages and backgrounds serve in Brown County, providing vital support to county residents and improving the quality of life in our county; and WHEREAS, national service participants increase the impact of the organizations they serve, both through their direct service and by managing millions of additional volunteers; and WHEREAS, national service represents a unique public-private partnership that invests in community solutions and leverages non-federal resources to strengthen community impact and increase the return on taxpayer dollars; and WHEREAS, national service participants demonstrate commitment, dedication, and patriotism by making an intensive commitment to service, a commitment that remains with them in their future endeavors; and WHEREAS, the Corporation for National and Community Service shares a priority with county executives nationwide to engage citizens, improve lives, and strengthen communities; and is joining with the National Association of Counties and county executives across the country for the County Day of Recognition for National Service on April 3, 2018. THEREFORE, BE IT RESOLVED that I, Doug Fjeldheim, Chair of the Brown County Board of Commissioners, do hereby proclaim April 3, 2018, as National Service Recognition Day, and encourage residents to recognize the positive impact of national service in our county and thank those who serve; and to find ways to give back to their communities. Seconded by Commissioner Sutton. Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Fjeldheim-aye, Kippley-absent. Resolution adopted.
BID – RLYC LODGE ROOF PROJECT: Time and place, as advertised to open, read and consider sealed bids for the Richmond Lake Youth Camp Lodge Roof Project. Moved by Kippley, seconded by Hansen to refer bid, submitted by Grote Roofing, Inc. (only bid received) to Kurt Smith for review and recommendation. All members present voting aye. Motion carried.
BID – CHEMICAL FOR WEED & PEST SPRAYING SEASON: Time and place, as advertised to open, read and consider sealed bids for furnishing chemical for the 2018 Weed and Pest Department spraying season. Bids were received from Van Diest Supply Company, Webster City, IA; ADAPCO, Sanford, FL; and the State of SD herbicides annual notice of awards. Moved by Kippley, seconded by Sutton to refer all bids to Chris Hemen, W&P Department Director for review and recommendation. All members present voting aye. Motion carried.
E-MAIL DISCUSSION: An issue of e-mails being blocked by our server was discussed by Attorney Chris Haar, Fair Manager Derek Ricci, Museum Director Sue Gates, Treasurer Sheila Enderson and Veterans Service Officer Aaron Walberg. Paul Sivertsen, CIO stated the problem has been ongoing and will be reviewed again, possible by an outside source.
DOE ANNUAL CONFERENCE: Gene Loeschke, Interim Director of Equalization met for conference per SDCL 10-3-14, discussing the 2018 County Consolidated Boards of Equalization and the Agricultural Land Assessment Plan for 2019 and beyond.
EMPLOYEE DISCUSSION: Sheriff Mark Milbrandt and Deputy Tom Schmitt met to discuss deputy and investigator salaries comparing Brown County with like positions from other counties. No action was taken at this time.
PAYROLL/BENEFITS ADMINISTRATIVE ISSUES: Cliff Rhodes, Welfare/Payroll Director informed the Commission that the training on payroll/benefits to date has been very haphazard and limited. A meeting will be scheduled with Paul Sivertsen, Gary Vetter, Erin Doering and Cliff Rhodes to discuss the payroll work flow.
BRIDGE RE-INSPECTION: Commissioner Fischbach offered the following Resolution: RESOLUTION #24-18. BRIDGE REINSPECTION PROGRAM FOR USE WITH SDDOT RETAINER CONTRACTS. WHEREAS, Title 23, Section 151, United States Code and Title 23, Part 650, Subpart C, Code of Federal Regulations, requires initial inspection of all bridges and reinspection at intervals not to exceed two years with the exception of reinforced concrete box culverts that meet specific criteria. These culverts are reinspected at intervals not to exceed four years. THEREFORE, Brown County is desirous of participating in the Bridge Inspection Program using Bridge Replacement funds. Brown County requests SDDOT to hire Clark Engineering Corporation for the inspection work. SDDOT will secure federal approvals, make payments to the Consulting Engineer for inspection services rendered, and bill the county for 20% of the cost. Brown County will be responsible for the required 20% matching funds.
Dated this 3rd day of April 2018 at Aberdeen, SD. Seconded by Commissioner Sutton. Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-aye, Fjeldheim-aye. Resolution adopted.
APPLICATION FOR OCCUPANCY: Moved by Sutton, seconded by Kippley to approve and authorize the Chair sign Application, submitted by WEB Water Development for occupancy of West Shore Drive, Sec 14-T124N-R65W, Brown County, SD to install potable water line. Roll call vote: Commissioner Hansen-abstain, Sutton-aye, Fischbach-aye, Kippley-aye, Fjeldheim-aye. Motion carried.
BID – COUNTY ROAD 13 ASPHALT CONCRETE SURFACING PROJECT: Moved by Hansen, seconded by Kippley to authorize advertising public hearing to open, read and consider sealed bids for the County Road 13 Asphalt Concrete Surfacing Project, to be held in the Commissioner’s Chambers, Courthouse Annex, Brown County, SD at 8:50 a.m. on April 24, 2018. All members present voting aye. Motion carried.
HIGHWAY UPDATE: Dirk Rogers, Highway Superintendent distributed information on the 2018 Bridge Improvement Grant Funding process and 2017 for comparison; and further set May 11, 2018 as the tentative date for a County Surplus Sale.
EXECUTIVE SESSION: Moved by Sutton, seconded by Kippley to go into executive session to consult with attorney, per SDCL 1-25-2(3) and to discuss personnel, per SDCL 1-25-2(1) with Chris White and Gary Vetter in attendance. All members present voting aye. Motion carried. The Chair declared the executive session closed, with no action taken as a result of the discussions.
ADJOURNMENT: Moved by Sutton, seconded by Hansen to adjourn the Brown County Commission at 11:04 a.m. All members present voting aye. Motion carried.
Maxine Fischer, Brown County Auditor
Published once at the total approximate cost of $104.82. 15779