Brown County March 6 Meeting Minutes
MARCH 6, 2018 – GENERAL MEETING
Meeting called to order by Commission Chair Fjeldheim at 8:45 A.M. in the Commissioner’s Chambers, Courthouse Annex, Brown County, SD. Present were Commissioners Hansen, Sutton and Fischbach. Commissioner Kippley was absent. Commissioner Hansen led the Pledge of Allegiance.
MINUTES: Moved by Hansen, seconded by Fischbach to approve the General Meeting Minutes of February 27, 2018. All members present voting aye. Motion carried.
CLAIMS: Moved by Sutton, seconded by Hansen to approve the following claims:
Payroll: Commission $5,395.76; Auditor $8,151.54; Treasurer $13,722.66; States Attorney $22,991.59; SVAWA Grant $1,282.08; Maintenance $7,956.50; Assessor $11,840.01; Register of Deeds $9,518.93; Veterans Service Office $4,412.29; GIS $2,347.50; Information Technology $7,812.86; Human Resources $1,454.49; Sheriff Admin $36,047.06; Jail $55,753.15; Coroner $1,350.00; JDC $24,857.64; Welfare Office $3,742.79; Museum $8,218.85; Parks & Fairgrounds $4,807.35; Fair Board $3,820.89; 4-H $633.57; Weed & Pest $1,087.37; Planning and Zoning $1,903.34; Highway $49,898.45; Communications $28,780.76; Emergency Management $4,039.58; Teen Court $374.66; 24/7 $3,480.70; Landfill $11,320.85.
Matching Benefits: FICA $19,960.50; Medicare $9,336.26; HSA $100.00.
Professional Fees: Avera St. Luke’s $150.05; Bantz, Gosch & Cremer $7,945.44; Lynnel Bruemmer $47.60; Haar Law Firm $336.52; Mark Katterhagen $30.00; Lucy Lewno $320.00; Darcy Lockwood $30.00; MeierHenry Sargent $2,058.08; Richardson, Wyly, Wise & Sauck $2,690.55; Sanford Health $318.47; SD Corrections Assoc. $15.00; Kristi Spitzer $1,562.00; SD Dept. of Revenue & Regulation $3,428.54; Christy Griffin-Serr Law Office $4,868.50; Siegel, Barnett & Schutz $5,405.49; Stoddard Law Office $1,128.94; Tammy Stolle Court Reporting $110.00; Taliaferro Law Firm $117.50; UND – Pathology $4,000.00; Yankton Co. Sheriff $100.00; Luther Yellow Robe $1,500.00.
Publishing: Aberdeen American News $202.35; ECM Publishers $50.63; Reporter & Farmer $15.20.
Repairs & Maintenance: AE Tools & Computers $2,527.19; Clark Engineering $3,532.89; Crawford Trucks & Equip. $73.26; DFP $16.00; Dakota Tree Co. $1,628.50; Double D Body Shop $453.00; E & R Industrial Sales $14.57; EcoLab $105.45; HF Jacobs & Son $400.00; Hoven Auto Repair $91.00; J & K Painting $885.88; Lien Transportation $1,380.00; Ringgenberg Electric $168.37; Schwan Welding $384.81; SD Sheriff’s Assoc. $146.72.
Supplies: AgTegra $5,399.98; Ameripride $207.26; Bakken Build Maint. $500.00; Best Western Ramkota- Aberdeen $250.00; Butler Machinery $696.95; CharityTracker $162.00; Crawford Trucks & Equip. $1,355.11; DFP $1,540.05; E & R Industrial Sales $107.00; Fastenal $349.01; Ferguson Enterprises $424.48; GovConnection $1,162.76; Heartland Paper $321.16; Intoximeters $2,500.00; LG Everist $1,025.48; Lucy Lewno $12.94; Menards $197.62; Midstates Printing $535.10; Northwest Divers $5,045.00; Moore Medical $567.26; Pantorium Cleaners $56.00; Pressure Washer Central $4,781.25; Share Corp. $380.00; Zastrow’s Sales $56.56.
Travel & Conference: Sarah Hartje $25.85; SDACC $300.00; SD Corrections Assoc. $70.00.
Utilities: Aberdeen City Treasurer $1,459.32; BDM Rural Water $36.00; CenturyLink $538.78; Midcontinent $547.46; NWPS $9,308.56.
Machinery & Equip.: Sheehan Mack Sales $49,256.72. All members present voting aye. Motion carried.
HR REPORT: Moved by Fischbach, seconded by Hansen to approve the following Commission Assistant/HR Office Report, which includes the following personnel changes:
Approve hiring Russell Jones as Landfill Equipment Operator Labor Grade 4, effective March 19, 2018 at $18.38 per hour.
Approve Cliff Rhodes, Welfare Director to be part-time Payroll/Benefits Specialist as needed, splitting time between both departments.
Acknowledge resignation of Carol Sherman, Register of Deeds, effective June 29, 2018.
Acknowledge resignation of Damian Bahr, Deputy Sheriff, effective March 30, 2018 and approve request to fill vacancy.
Amend hire date for James Ingram, full-time Dispatcher from March 5 to March 13, 2018.
Authorize overtime for IT Technical Support Specialists in amount of 10 hours per week per employee through March 31, 2018.
Approve the following Employee Step Increases, effective March 11, 2018: Cindy Mitchell @ $20.05 per hour, JoAnn Sheffield @ $17.27 per hour, Joseph Embury @ $19.65 per hour, Dana Breske @ $19.31 per hour, Wayne Kleinsasser @ $16.49 per hour, Scott Richards @ $16.84 per hour.
All members present voting aye. Motion carried.
ORD 18-03-01/474 - SET HEARING DATE: Moved by Sutton, seconded by Hansen to set public hearing for consideration of Ordinance #18-03-01/474, an Ordinance to amend Ordinance No. 1164 to consider petition filed by Cindy L Stern, to amend Ordinance No. 1164 to rezone the following described property from its present zoning designation of (A-1) Agricultural District to (M-AG) Mini-Agricultural District, Proposed Lot 1, Stern Subdivision in the SW ¼ of Sec 28-T123N-R63W of the 5th P.M., Brown County, SD (2507 S Melgaard Road), to be held in the Aberdeen City Council Chambers, 123 S Lincoln Street at 5:30 p.m. on March 26, 2018. All members present voting aye. Motion carried.
HAY CUTTING AT FAIRGROUNDS: Moved by Hansen, seconded by Fischbach to authorize advertising request for proposals for hay cutting on County land – approximately 24 acres at the Fairgrounds, to be opened, read and considered on March 27, 2018 at 8:45 a.m. in the Commission Chambers, Courthouse Annex, Brown County, South Dakota. All members present voting aye. Motion carried.
WAIVE SOLID WASTE CREDIT SLIPS: Moved by Fischbach, seconded by Sutton to approve and authorize waiving the following Solid Waste credit slips: Bridgestone/Firestone @ $16.91, North Central Farmers Elevator @ $435.70, Dependable Sanitation @ $532.40. All members present voting aye. Motion carried.
CLAIM ASSIGNMENT: Moved by Sutton, seconded by Hansen to approve and authorize the Chair sign documentation to assign claim against an individual to Noll Collection Service for purpose of collecting a lien. All members present voting aye. Motion carried.
BC 14N PROJECT BID DOCUMENT: Moved by Sutton, seconded by Fischbach to approve and authorize the Chair sign Notice of Award to Reede Construction Inc. in amount of $141,609.50 for the Brown County 14N Reconstruction Project. All members present voting aye. Motion carried.
SHERIFF REPORTS: Moved by Hansen, seconded by Sutton to approve the following December 2017 and January 2018 Sheriff Reports: Incidents and offenses, Prisoner care, JDC, and Money deposited with the County Treasurer. All members present voting aye. Motion carried.
LEASE AGREEMENTS: Moved by Fischbach, seconded by Sutton to approve and authorize the Chair sign the following agreements: Aberdeen Humane Society for lease of the Club House on April 28-29, 2018; Denis Maag for lease of the Club House with permission to serve alcoholic beverages on June 16-17, 2018. All members present voting aye. Motion carried.
2017 FINANCIAL REPORTS: Moved by Fischbach, seconded by Sutton to accept the 2017 Financial Reports as presented March 6, 2018 and approve not preparing the optional M, D & A (Manager’s Discussion and Analysis) supplement to the report. All members present voting aye. Motion carried.
BID AWARD – RENTAL OF EQUIPMENT: Moved by Hansen, seconded by Sutton to award all bids for Rental of Equipment based on availability, with written or verbal waiver required from low bidder if not available. Complete tabulation sheet on file in the Auditor’s Office (available for public inspection Monday – Friday, 8:00 a.m. to 5:00 p.m.). All members present voting aye. Motion carried.
BID AWARD – HIGHWAY BUILDING TUCK POINT PROJECT: Moved by Fischbach, seconded by Sutton to award bid submitted by Innovative Masonry Restoration, Inc., Prior Lake, MN in amount of $123,032.00 for labor and material to tuck point the Brown County Highway Building, located at 3133 8th Ave NE; rejecting bid submitted by CWF Concrete & Masonry, Aberdeen, SD in amount of $139,000.00. All members present voting aye. Motion carried.
FAIR CONTRACTS AND STIPULATIONS: Moved by Sutton, seconded by Fischbach to approve the Club House entertainment schedule for the 2018 Brown County Fair, submitted by the Aberdeen Hockey Association, as requested in 2018-2020 Contract. Hours will be 9 p.m. to 1 a.m. Wednesday through Saturday. All members present voting aye. Motion carried. Moved by Hansen, seconded by Fischbach to amend policy that the entertainment and alcohol sales end at 1:00 a.m. for all locations at the Fairgrounds during the Fair. All members present voting aye. Motion carried. Moved by Sutton, seconded by Fischbach to limit the number of malt beverages purchased per transaction in the Grandstand during Fair Weed to four (4). All members present voting aye. Motion carried. Moved by Hansen, seconded by Sutton to cease the sale of malt beverages at the Grandstand at least ten (10) minutes prior to the end of any concert, time to be determined on a day to day basis. All members present voting aye. Motion carried.
COURTHOUSE SECURITY: Moved by Sutton, seconded by Fischbach to place the court security station on the first floor of the Courthouse (main Courthouse entrance foyer), as per court order from the 5th Circuit to provide Courthouse Security. (See executive session notes)
EXECUTIVE SESSION: Moved by Hansen, seconded by Sutton to go into executive session to consult with attorney, per SDCL 1-25-2(3) and discuss personnel, per SDCL 1-25-2(1) with Chris White and Gary Vetter in attendance. All members present voting aye. Motion carried. The Chair declared the executive session closed, with the following decided as a result of the discussion: The preceding motion “Courthouse Security” will not be valid, as item was not on the agenda.
ADJOURNMENT: Moved by Sutton, seconded by Hansen to adjourn the Brown County Commission at 9:38 a.m. All members present voting aye. Motion carried.
Maxine Fischer, Brown County Auditor
Published once at the total approximate cost of $95.10. 15631