01-08-18

Groton School

Jan. 8, 2018

Meeting Minutes

UNOFFICIAL PROCEEDINGS OF BOARD OF EDUCATION

GROTON AREA SCHOOL DISTRICT NO. 06-6

REGULAR MEETING

January 8, 2018

President Smith called the meeting to order at 7:00 p.m. in the High School Conference Room.  Members present: Fjelstad, Gengerke, Harder, Rix, Smith and Weismantel.  Absent: Kjelden.  Others present were Supt. J. Schwan, Principals B. Schwan and Sombke, and Business Manager Weber. 

Moved by Weismantel, second Rix to approve the agenda with the following amendments: under Old Business Item #6b – contract addendum #2, under Old Business Item #6c – approve additional change order and under New Business Item #5 – approve amended work agreement for Randy Hjermstad.  Motion carried.

There were no potential conflicts of interest reported.

Moved by Gengerke, second Harder to approve Kara Pharis as appointed board member, filling out the remaining term of Kelly Kjelden.  Motion carried.  Weber read the Oath of Office and Pharis was sworn in.

Moved by Harder, second Gengerke to approve consent agenda items as follows: North Central Special Ed Coop school of record agenda items, December 11 minutes, and bills.  Motion carried.

GENERAL FUND:  Net Salary – 178,913.23; FIT – 20,012.76; Medicare – 6,857.06; FICA – 29,319.78; American Funds – 771.70; Washington National – 98.40; SDRS – 29,640.18; Waddell & Reed – 1,909.91; Horace Mann – 1,111.61; Thrivent – 228.90; AFLAC – 3,060.27; Delta Dental –  4,673.74; SD Supplemental Retirement – 1,576.19; Wellmark – 63,024.00; Reliastar – 538.57; A&B Business – supplies, 194.82; Acme Tools – supplies, 46.23; Agency Fund – advance pays, 43,783.86; Cole Papers – supplies, 1,963.35; Days Inn Brookings – lodging, 386.00; Dependable Sanitation – services, 1,238.00; Dollar General – supplies, 46.75; Full Circle Ag – oil, 580.78; G&K Services – services, 548.37; Groton Dairy Queen – gift card, 10.00; Justin Hanson – dues, 40.00; Harry Implement – repairs, 655.52; Hauff Mid-America – letters, 462.50; Hillyard – cleaner, 269.28; Timothy Houge – training fee, 375.00; Jostens Inc – diploma covers, 249.68; Ken’s – gas/diesel, 4,280.67; McLeod’s – supplies, 174.50; Mid American Research Chemical – cleaners, 212.00; Nardini – services, 237.15; Nelson Sales & Service – auto parts, 31.06; North Central Special Ed Coop – professional development, 1,000.00; Northwestern Energy – utilities, 205.62; S & S Lumber – paint, 13.47; School Specialty – binders, 228.60; SDTEA – fee, 100.00; Specialty Mfg – supplies, 42.28; Taylor Music – repairs, 89.93; Total General Fund – $399,201.72.

CAPITAL OUTLAY:  Acme Tools – LED light, 118.00; Agency Fund – advanced pays, 7,437.59; Hauff Mid-America – uniforms/dumbbell rack, 3,522.40; Marco – printer lease, 2,376.79; Total Capital Outlay – $13,454.78.

SPECIAL ED: Net Salary –  27,071.84; FIT – 2,695.58; Medicare – 1,025.44; FICA – 4,384.94;  SD Retirement – 4,611.28; Waddell & Reed – 250.00; AFLAC – 730.91; Delta Dental – 1,035.04; 

SD Supplemental Retirement – 50.00; Wellmark – 11,841.00; GASD Health Deferral – 328.10;

Reliastar – 229.35; Agency Fund – advance pays, 26.64; Avera St. Luke’s – services, 9,335.00; William Duncan – mileage, 24.19; Judy Williamson – mileage, 529.20; Total Special Ed – $64,168.51.

CAPITAL PROJECTS FUND: Agency Fund – advance pays, 286.65; Foster, Jacobs & Johnson – services, 12,336.82; JDH Construction – services, 53,065.00   Total Capital Projects – $65,688.47.

ENTERPRISE: Food Service Net Salary – 6,464.54; FIT – 437.99; Medicare – 226.62; FICA – 968.96; SD Retirement – 627.92; AFLAC – 151.45; Wellmark – 1,526.00; Reliastar – 1.30; Agency Funds – Advance Payments, 2,424.31; CWD-Aberdeen – Food/Paper Products, 2,141.43; Dean Foods – Milk, 793.59; Earthgrains – Bread, 140.00; G&K Services – laundry, 312.96; Groton Area School District – student yearbook transfer, 50.00; myONcore.com – subscription, 700.00; Reinhart Foodservice – Food, 2,406.37; US Foods – Food, 2,701.85; Total Food Service – $22,075.29.

OST Net Salary – 1,523.11; FIT – 66.58; Medicare – 53.08; FICA – 226.94; SD Retirement – 171.22; AFLAC – 163.93; Wellmark – 671.00; Reliastar – 15.44; Agency Fund – advance pays, 3,435.53; Dollar General – snacks, 192.65; Total OST – $6,519.48. Total Enterprise Funds – $28,594.77.

AGENCY FUND: Total – $58,559.67.

RECEIPTS: Local Sources, Taxes – 701,419.60; Other Local Sources – 96,417.84; County Sources – 5,061.47; State Sources – 612.50; Federal Sources – 16,493.12; Other Sources – 125,000.00.  Total Receipts – $945,004.53. 

Members of the public were allowed five minutes to address the board on any topic of their choice.  With no public members wishing to speak, the board moved on with their remaining agenda items.

Weber and J. Schwan presented the mid-year financial report, agency report, transportation report and school lunch report.  

Moved by Weismantel, second Rix to approve the financial report as presented.  Motion carried.

Moved by Harder, second Fjelstad to approve the transportation as presented.  Motion carried.

Moved by Rix, second Gengerke to approve the school lunch report as presented.  Motion carried.

There were no committee reports given. 

The following change order to the elementary addition/remodel project was reviewed for consideration: a) Contract Addendum #1 with Foster, Jacobs and Johnson – credit for reduction in bid costs for a decrease of $129,107; b) Contract Addendum #2 with Foster, Jacobs and Johnson – credit for change in drainage specifications for a decrease of $7,502 and c) CCO#005 with Muth Electric – additional voice and data drops plus fiber optics cable for an increase of $3,573.

Moved by Weismantel, second Harder to approve contract addendums a and b and change order c as presented.  Motion carried.

The following items were discussed in administrative reports: elementary project update, newsletter platform, teacher in-service, 93rd Legislative Session, school calendar, SASD salary survey website, school-wide Title I waiver has been submitted, improving school climate, new main entrance is now being used, elementary gym has new lighting, CHIPS identification program and Build Dakota Scholarship presentation.  

Moved by Rix, second Fjelstad to set April 10, 2018, as Annual School Board Election Day and authorize Weber to designate election officials and voting precincts at Andover, Bristol, Columbia and Groton.  Motion carried.  Three-year terms expiring are Kara Pharis (formerly Kelly Kjelden) and Martin D. Weismantel.  A petition for school board can be circulated between January 26th and February 23rd.

The board heard a presentation from Rod Tobin, Todd Hanson, Stephan Wright and Tom Mahan representing a parent group requesting Groton Area School District’s participation as a club sport in the SD High School Clay Target League for the spring of 2018.  The group will meet with parents soon and will plan to meet with the board again at a later date.

Superintendent Schwan reviewed the SD Department of Public Safety Fire and Life Safety Surveys conducted on Monday December 18th.  

Moved by Harder, second Weismantel to go into executive session at 9:03 pm pursuant to SDCL 1-25-2(1) to discuss personnel issues.  Motion carried.

President Smith declared the board out of executive session at 9:36 pm.

Move by Weismantel, second Gengerke to amend the work agreement of Randy Hjermstad by an addition 1.25 hours per day for IEP driving as of January 8th.  Motion carried. 

Moved by Harder, second Fjelstad to adjourn.  Motion carried.

       M. J. Weber, Business Manager                                               Steven R. Smith, President 

The addition of signatures to this page verifies these minutes as official.

Published once at the total approximate cost of $97.37.15321