Jan. 2, 2018
JANUARY 2, 2018 -REORGANIZATION MEETING
This being the reorganization meeting of the Brown County Commission for year 2018, said Board convened at 8:45 A.M. in the Commissioner's Chambers, Courthouse Annex, Brown County, South Dakota. Present were Commissioners Nancy Hansen, Rachel Kippley, Tom Fischbach, Doug Fjeldheim and Duane Sutton. Commissioner Kippley led the Pledge of Allegiance.
Pastor Micha Westby, New Life Fellowship Church opened the meeting with Prayer.
Maxine Fischer, Brown County Auditor called for nominations for Brown County Commission Chair for year 2018, pursuant to SDCL 7-8-15.
Commissioner Hansen nominated Doug Fjeldheim and Commissioner Fjeldheim nominated Rachel Kippley for Chair. Secret ballots were cast with the following results: Doug Fjeldheim 3, Rachel Kippley 2. Commissioner Fjeldheim was elected 2018 Chair of the Brown County Commission.
Commissioner Sutton nominated Rachel Kippley for Vice Chair. Moved by Fischbach, seconded by Sutton that nominations cease and a unanimous ballot be cast for Rachel Kippley, 2018 Vice Chair. All members present voting aye. Motion carried.
MINUTES: Moved by Kippley, seconded by Sutton to approve the Joint City/County Meeting minutes and the General Meeting minutes of December 27, 2017. All members present voting aye. Motion carried.
CLAIMS: Moved by Sutton, seconded by Fischbach to approve the following claims:
Insurance: SD Public Assurance Alliance $195,045.68; SDML Workers Compensation Fund $169,748.00.
Professional Fees: Adam Altman $1,077.00; Bantz, Gosch & Cremer LLC $4,326.70; Dohrer Law Office $1,334.80; Helms & Associates $335.00; Kuck Law Office $773.80; SD Association of County Commissions $6,711.00; SDAE4-HP $120.00; Christy Griffin-Serr Law Office $681.50; Terrago Technologies $500.00, SDACO $3,082.17.
Publishing: Dex Media $195.00.
Rentals: Advantage Self Storage $1,656.00.
Repairs & Maintenance: Roland L Moerke $461.75; Dakota Tree Company $900.00; Jason’s Electric Inc $196.43; Quality Welding $66.00.
Supplies: Aberdeen American News $199.28; Ameripride Services $66.60; FBM Holdings Inc $1,073.98; Dakota Supply Group $13.08; GovConnection $449.50; Heartland Paper $141.05; Marco Inc $73.65; Menards $39.98.
Utilities: AT&T $167.51; Qwest Corporation $234.13; Northwestern Energy $9,056.95.
All members present voting aye. Motion carried.
HR REPORT: Moved by Sutton, seconded by Kippley to approve the Commission Assistant/HR Office Report, which includes the following personnel changes:
• Approve hiring Kenton Jones, to position of Communications Director, effective January 15, 2018 at a pro-rated annual salary of $66,000.00.
All members present voting aye. Motion carried.
BONUS DAYS OFF: Moved by Kippley, seconded by Sutton to approve Good Friday (March 30), the day after Thanksgiving (November 23), and Christmas Eve (December 24) as fiscal year 2018 employee bonus days off. All members present voting aye. Motion carried.
OFFICIAL NEWSPAPERS: Moved by Hansen, seconded by Sutton to designate the following as the official Brown County newspapers for year 2018 (SDCL 7-18-3): Aberdeen American News, Aberdeen, SD; The Groton Independent, Groton, SD; Dakota Press, Groton, SD. All members present voting aye. Motion carried.
DEPOSITORIES: Moved by Fischbach, seconded by Kippley to designate the following as official depositories for Brown County public funds for year 2018 (SDCL 7-2-13), with funds deposited in the name of Sheila Enderson, Brown County Treasurer: Dacotah Bank; US Bank; First Savings of Beresford, Hecla Branch of Hecla; First State Bank of Warner; First State Bank of Warner, Aberdeen Branch; First State Bank of Claremont, Columbia Branch; First State Bank of Claremont, Claremont Branch; First National Bank of Frederick; Plains Commerce Bank; Great Western Bank; Great Plains Bank; CorTrust. All members present voting aye. Motion carried.
COMMUNICATIONS COUNCIL: Moved by Kippley, seconded by Hansen to reinstate Commission appointments to the Communications Council (Chair Fjeldheim and Vice Chair Kippley), per agreement. All members present voting aye. Motion carried.
COMMISSION COMMITTEE ASSIGNMENTS: Moved by Kippley, seconded by Fischbach to approve the following Commission Committee assignments for 2018: Tom Fischbach - Range Fire Suppression, LEPC, County Buildings, Union Negotiations, Aberdeen/Brown County Regional Railroad Authority Commission, Grow SD (NESDCAP), FSA Representative; Duane Sutton - Aberdeen Development Corporation, NECOG, CART, Fair Board, SD Public Assurance Alliance, Dacotah Prairie Museum Board, Liaison 4-H Leaders Association/Promotion & Expansion Committee or alternate, SDACC Catastrophic Legal Board, Centennial Village Liaison; Nancy Hansen – Union Negotiations, Senior Citizens Board, Liaison to Welfare, NE Mental Health Board; Doug Fjeldheim Airport Board, NECOG, Glacial Lakes, Sick Leave Bank, Communications Council; Rachel Kippley: Weed & Pest Control Board, Fair Board, Risk Management Committee, Legislative Contact, Planning & Zoning Board, JDAI (Juvenile Detention Alternative Initiative), Alternate for Aberdeen/Brown County Regional Railroad Authority Commission, Communications Council. The States Attorney will assist in conducting labor negotiations. All members present voting aye. Motion carried.
BOARD APPOINTMENTS: Moved by Hansen, seconded by Sutton to appoint the following Citizens Corp Council Members: Josh Halsey, Tom Schmitt, Scott Meints, Heather Allemang, term effective January 1, 2018 – December 31, 2020. All members present voting aye. Motion carried. Moved by Hansen, seconded by Sutton to approve the following Dacotah Prairie Museum Board Members for a 2nd three-year term: Mike McCafferty and Kathleen Daly. All members present voting aye. Motion carried.
Moved by Fischbach, seconded by Sutton to approve the following Brown County Dive Team Members: Trent Anderson, Casey Bade, Rodney Bade, Cody Bonn, Mike Kost, Dave McGuire, Brett Toennies, Clayton Blachford and Jason Vilhauer. All members present voting aye. Motion carried. Moved by Sutton, seconded by Kippley to appoint Conald Burgard and Val Daschel to a one-year term (2018); Jerry Ochsner and Karen Treeby to a 2nd term (2018-2020) on the Brown County Fair Board. All members present voting aye. Motion carried. Moved by Hansen, seconded by Sutton to appoint Darwin Bettman and Patrick Keatts to a 3rd term effective January 1, 2018 – December 31, 2022 on the Planning & Zoning Board. All members present voting aye. Motion carried. Moved by Hansen, seconded by Kippley to appoint Commissioner Duane Sutton as SDPAA Member Representative and Maxine Fischer, Brown County Auditor as Alternate. All members present voting aye. Motion carried. VOLUNTEERS/WORKER COMPENSATION: Moved by Sutton, seconded by Fischbach approve the following list of volunteers for work comp purposes (CERT, Citizens Corp, Dive Team, Fair, Museum, 4-H Promotion/Expansion): John Adams, Marie Adams, Heather Allemang, Marcie Andersh, Terry Anderson, Trent Anderson, Marty Axlund, Erin Bacon, Casey Bade, Rodney Bade, Richard Bakeberg, Garrid Baldwin, Diana Banker, JoAnne Barry, Heather Basham, Becky Berreth, Christopher Beusch, Betty Beyer, Chad Bierman, Sandra Bierman, Dyane Bjordal, Clayton Blachford, Evelyn Blum, Jan Bohling, Paul Bohling, Cody Bonn, Gayle Bortnem, Donna Bratland, Robert Bray, Dawn Breedlove, Mercedes Buchanan, Becky Burdick, Ross Burdick, Conald Burgard, Edythe Clark, Nancy Clark-North, Michael Connelly, Luanne Cunningham, Ryan Cunningham, Molly Dahme, Kathleen Daly, Val Daschel, Barb Davidson, Casey Dennert, Douglas DeVore, Tabitha DeVoss, Kaye DeYoung, David Didreckson, Phyllis Donat, Marvin Dreesen, Ken Dulik, Carolyn Eaton, Wes Elliott, Shelby Elsen, Darin Emery, Curtis Erickson, Jan Erickson, Kristie Erickson, Sheryl Erickson, Mike Fey, Theresa Fjeldheim, Sara Fleury, Adam Franken, Don Ganje, Allen Gates, Susan Gerlach, Barb Gertz, Steve Gisi, JoEllen Gonsoir, Scott R Grebner, Joshua Halsey, Gerald Helm, Pat Helm, Janet Herman, Sarah Herman, Trixie Hettich, Carmel Heyd, Bill Hild, Mary Jo Hild, Nicholas Huber, Weylin Huber, Kieth Hughes, Richard Humphries, Randy Imberi, Shannon Imberi-O’Keefe, Charla Imrie, Michele Johnson, Brian Johnson, Christie Kiesz, Amara Klipfel, Bert Klipfel, Briella Klipfel, Doug Klipfel, Eliana Klipfel, Viena Klipfel, Lee Koch, Michael Kost, Ron Kost, Kasia Kramer, Laura Kramp, Jason Kuntz, Brian LaCroix, Marilyn Lahr, Alexandra Little, Jared Little, Dana Locken, Sofia Losure, Greg Markley, Heidi Marttila-Losure, Tim Mattern, Douglas Mayer, Gretchen Mayer, Mike McCafferty, Rachel McCleary, Cathy McNickle, Dave McGuire, Wendy Mehlhaff, Carla Meints, Trevor Meints, David Meyer, Maria Meyer, Janice Miller, Jo Miller, Roland Moerke, David Moser, Joseph Muller, Roberta Nichols, Evelyn Nikolas, Jerry Ochsner, Deb O’Donnell, Gayle Opp, Barb Paepke, Tom Paepke, Shirley Pelkofer, Jason Pettigrew, Cindy Pigors, Rick Pigors, Lois Pletten, Annissa Poor, Nancy Radke, Jean Rahja, Mary Jo Raile, Bryan Rau, Chris Rawstern, Douglas Reierson, Bonnie Robinson, Freddie Robinson, Mike Russell, Caroline Schli, Ken Santema, Jorge Sasieta, Jean Schaffer, Carol Schaunaman, Neil Schaunaman, Cindy Schick, Jan Schile, Lee Schinkel, Lois Schleder, Jacie Schley, Deb Schlosser, Kimberly Schneider, Kody Schochenmaier, Nancy Schrenk, Brad Sharp, Brian Sharp, Dan Sharp, Donna Sharp, Gary Sharp, Gretchen Sharp, Carol Sheldon, Mark Shishnia, Dale Smid, Ashley Smith, Kathy Sperry, Stacy Sprengeler, Amanda L Steckelberg, Mike L Steckelberg, Mark Stoks, Kelly Streich, Noelle Stubbe, Jesse Swallow, Jeff Swank, Karen Swank, Chip Swanson, Lowell Swanson, Marian Swanson, Ryan Swenson, Brett Toennies, Jayson Tollefson, James Torbert, Karen Treeby, Brandon Ullrich, Mike Ullrich, Jason Vilhauer, Tom Waletich, Janice Waltman, Pat Waltman, Thomas Wanttie, Alisha Warrey, Kim Weaver, Kathy Webb, Todd Weber, Casey Weismantel, Pam Wiscarson, Cara Wollman, Brianna Woods, Tom Woods, Amy Wright, Chad Wright, Trey Wright. All members present voting aye. Motion carried.
DESIGNATION OF DEPUTIES: Commissioner Kippley offered the following Resolution: RESOLUTION #1-18. WHEREAS, SDCL Chapter 7-7-20 mandates the designation of the number of deputies and clerks for various offices by the Board of County Commissioners, THEREFORE, BE IT RESOLVED, that the following deputies and clerks are authorized at the discretion of the County Officials for County offices: Auditor - 1 Chief Deputy, 3 Deputies, 1 part-time employee; Treasurer - 2 Chief Deputies, 5 Deputies, 1 part-time Clerk; Register of Deeds - 1 Chief Deputy, 4 Deputies. All extra help hired by County Officials must first be approved by the County Commission. Seconded by Commissioner Fischbach. Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-aye, Fjeldheim-aye. Resolution adopted.
INVESTMENT POLICY: Commissioner Sutton offered the following Resolution: RESOLUTION #2-18. WHEREAS, the nature of tax collections and other revenue is such that cash on deposit in the County's depositories at times exceeds the requirement for current expenditures; and WHEREAS, it is in the best interest of the County to invest these monies not required for immediate expenditure. NOW, THEREFORE, BE IT RESOLVED, that the Brown County Treasurer is hereby directed to invest Brown County public funds at the highest rate of interest possible at said time on available monies at financial institutions, as designated by the Brown County Commission, and FURTHER, to furnish quarterly reports detailing same, as authorized by SDCL 4-5-8. Seconded by Commissioner Kippley. Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Fjeldheim-aye, Kippley-aye. Resolution adopted.
INTEREST POLICY: Moved by Kippley, seconded by Hansen to approve the following Policy in regard to interest earned from deposits and investments: State law allows income from deposits and investments to be credited to either the General Fund or the fund making the investment. The County’s policy is to credit all income from deposits and investments to the General Fund, except for interest earned on specific certificates of deposits and financial assurance savings account of the Solid Waste Fund. USGAAP requires income from deposits and investments to be reported in the fund whose assets generated that income. Where the governing board has discretion to credit investment income to a fund other than the fund that provided the resources for investment, a transfer to the designated fund is reported. Accordingly, in 2018 fund transfers of investment earnings to the General Fund shall occur in all funds except Fund #201 Highway and Fund #207 Communications Center. All members present voting aye. Motion carried.
EXPENSE POLICY: Moved by Fischbach, seconded by Kippley to set the following expense rates for Brown County employees for year 2018:
Meal reimbursement made only for out of County travel
Breakfast $ 6.00 $10.00
Lunch $11.00 $14.00
Dinner $15.00 $21.00
Qualifying time for meal allowances:
Breakfast - leave before 5:31 a.m. - return after 7:59 a.m.
Lunch - leave before 11:30 a.m. - return after 12:59 p.m.
Dinner - leave before 5:31 p.m. - return after 7:59 p.m.
Lodging reimbursed at actual cost, receipt required (if possible have direct billing, as County tax exempt).
Reimbursement for use of personal vehicle for County business, as follows: All county employees and officials, except the sheriff shall be paid for traveling expenses for each mile traveled in the discharge of their official duties at 47 cents per mile. Miles to be determined by the assistance of Map Quest or similar web site; Odometer readings required for all destinations not available on web site; Odometer reading only required once to establish routine destination routes, i.e. per diem for board members. All members present voting aye. Motion carried.
EXPENSE POLICY - ELECTION OFFICIALS: Moved by Fischbach, seconded by Hansen to set $210.00 as the one-day fee for vote center officials working on Election Day, $15.00 per hour for absentee vote center officials working on Election Day, $20.00 for vote center officials attending Election School, $5.00 for use of personal cell phone on election day (maximum $5.00 per vote center), and to set minimum mileage at five miles when claimed by vote center/absentee ballot official. All members present voting aye. Motion carried.
TAX DEED NOTICES: Commissioner Sutton offered the following Resolution: RESOLUTION #3-18. WHEREAS, Brown County has acquired tax certificates on property with delinquent real estate taxes for which tax deeds and notices can be served. THEREFORE, BE IT RESOLVED, that the Brown County Commission authorizes the County Treasurer, Sheila Enderson to request States Attorney Chris White and States Attorney Office personnel to act as agents to process said tax deeds and notices. Seconded by Commissioner Fischbach. Roll call vote: Commissioners Hansen-aye, Sutton-aye, Fischbach-aye, Kippley-aye, Fjeldheim-aye. Resolution adopted.
FAIRGROUNDS RENTAL RATES: Moved by Hansen, seconded by Kippley to establish the following Fairgrounds rental rates and Richmond Youth Camp rental rates:
FAIRGROUNDS RENTAL RATES - EFFECTIVE JANUARY 1, 2018
Storage Space Rental: October 15 to April 1st - Prepaid Lease -No Refunds - $8.00 per linear foot for each unit, including trailer hitch and any overhang. All lengths will be rounded to the nearest foot.
Barn Rental: Brown County will no longer rent out barns prior to horse racing.
Club House : 120' X 80' Per day $350.00 - Per day for days over two $175.00 - Clean-up additional $75.00. Activities obtaining a Special Malt Beverage License - $35.00 per keg (or equivalent), with proof from wholesaler, excluding Fair Activities, Race Track and Horse Racing.
Expo Addition: 90' x 240'- Per day $300.00 - Per day for days over two $150.00 If fairgrounds personnel needs to clean up after the activity……. Clean-up/horse shows $300.00 - Clean-up/other activities…...$175.00
Holum Expo Building: 120' x 240' - Per day $500.00 plus utilities - Per day for days over two $250.00 plus utilities. If fairgrounds personnel needs to clean-up after the activity…….Clean-up/horse shows and bull riding $300.00 - Clean-up/other Activities....$175.00
Horse Stalls: Set up fee - per stall. $12.00
Corral Panels:- Trailer - per day…..$50.00 (Trailer holds 40 panels). Lessee liable for any damages occurring between pickup and return by lessee, plus $1.00 per mile round trip transportation cost.
Horse Arena: 174’ x 240’…$75.00 per show. Smaller groups will be charged on an individual basis.
Portable Stage: Not to go out of County-except for Governmental Agencies –Per event $100.00
Lessee liable for any damages occurring between pickup and return by lessee, plus $1.00 per mile round trip transportation cost.
People Movers - $75.00 per event. Lessee liable for any damages occurring between pickup and return by lessee, plus $1.00 per mile round trip transportation cost.
Bleachers – Brown County will no longer rent out the bleachers.
Benches: $3.00 per bench per event. Benches will not go out of county. Lessee liable for any damages occurring between pickup and return by lessee, plus $1.00 per mile round trip transportation cost.
Picnic Tables: $25.00 per table. Picnic tables will not go out of county. Lessee liable for any damages occurring between pickup and return by lessee, plus $1.00 per mile round trip transportation cost.
Campgrounds: $20.00 per day or $130.00 per week for pads with power and water. $23.00 per day or $150.00 per week for pads with power, water and sewer drops. This includes a 5% State Sales Tax. 232 pads with water and power and 36 with power, water, and sewer. All south campgrounds have both 50 amp and 30 amp plug-ins.
RICHMOND YOUTH CAMP RENTAL RATES
EFFECTIVE JANUARY 1, 2018
Booking fee in the amount of $100.00 and proof of insurance must be submitted at least 30 days prior to date of occupancy.
Dorm only: $80.00 per dorm per night.
Lodge Only: $150.00 per day
Youth Groups: $5.00 per person per day (Ages 17 and under.)
Adult Groups: If under 30 people will pay daily rates. If over 30 people $7.00 per person per day. (Ages 18 and older)
Deposit: A $100.00 deposit is required to guarantee all dates. This deposit will only be refunded if the camp is left in a clean and orderly manner and there is no damage done to the camp. If the cleaning costs and damage costs exceed the amount of the deposit, any additional repairs or cleaning costs will be billed. Signed lease, deposit and proof of insurance shall be sent to the Brown County Auditor at 25 Market Street, Ste. 1, Aberdeen, SD 57401.
Cleanup: $50.00 for the Lodge and $100.00 for the dorms.
Absolutely no pets allowed in any of the buildings. All members present voting aye. Motion carried.
ABATEMENTS: Moved by Fischbach, seconded by Kippley to approve and authorize the Chair sign the following abatements: Matthew Bain @ $617.75 (assessment error); Karen McNeal @ $307.19 (assessment error); Dorn Malpert @ $1,052.00 (assessment error); Michael Elsen @ $350.59 (fire damage); Martin Earl @ $408.96 (mobile home moved); John Summers @ $37.32 (mobile home demolished); Richard Beck @ $258.14 (fire damage); Lois Pletten @ $540.81 (fire damage); Veinte Inc @ $697.59 (house demolished); Rapid City, Pierre Eastern Railroad @ $178.30 (railroad tax credits); BNSF Railroad @ $44,708.63 (railroad tax credits). All members present voting aye. Motion carried.
SDPAA CONTRACT: Moved by Hansen, seconded by Kippley to approve and authorize Duane Sutton, authorized representative for the County sign the Intergovernmental Contract (IGC) with South Dakota Public Assurance Alliance (SDPAA), effective January 1, 2018. All members present voting aye. Motion carried.
DOE CLOTHING POLICY: Moved by Sutton, seconded by Hansen to approve request submitted by Michael Hauke, DOE, for 2018 clothing allowance @ $125.00 for each employee in the Equalization Office, per Employee Policy C-12. All members present voting aye. Motion carried.
ADJOURNMENT: Moved by Kippley, seconded by Fischbach to adjourn the Brown County Commission at 9:37 A.M. All members present voting aye. Motion carried.
Maxine Fischer, Brown County Auditor
Published once at the total approximate cost of $188.63. 15285